Hosting Application for 2021, 2022 and 2023 Canada Cup EAST

Archery Canada is looking for a host or host clubs for the Canada Cup East (ON, QC, NB. NS. PE,NL).

This is a general call seeking host clubs who are interested and capable to host the annual outdoor target event. Requirements are outlined below. Archery Canada will work with the Host Clubs to manage registration for this event. 

What is the Canada Cup?

Canada Cups are annual events that run over a 4 day period.  Archery Canada will seek hosts for each of the East and West Cups for a two-year or three-year agreement. Host Provinces and/or Clubs can work with another to alternate over the course of the agreement, which provides a year to prepare in between, while reducing hosting costs through amortization over multiple years. Bids are requested a minimum two years in advance of the Cup.

The main objectives of the Canada Cups are as follows:

• To promote and increase regional competition for Archery in Canada
• To serve as a celebration of the sport of Archery and its community

To provide an athlete centered environment that enables competitive personal best performances

• To potentially serve as one of the recognized criteria for:
  • International event selection
  • Athlete and coach identification

Event Overview:

Both the Canada Cup East and West will consist of One (1) 720 Target qualification round, Individual Match Play, and Mixed Team Match Play. The 720 Qualification round will be used to determine the archers qualifying positions for Individual Elimination Matchplay, as well as their team assignments for the Team Match Play.

The Canada Cup will be open to the following Age and Equipment Classes:

• Recurve Men and Women – Cadet to Master Age Classes
• Compound Men and Women – Cadet to Master Age Classes
• Barebow Men and Women – Cadet to Senior Age Classes

Proposed Event format can be found at the following link: https://drive.google.com/open?id=1Q_uh0WECnTm94o6yl6fkODDT-tcOyFmbrnOIXL6NzJA

Facility Requirements

The outdoor venue should be set up as per Archery Canada & World Archery rules, ideally oriented north and able to accommodate a minimum of 30 buttresses to be used in competition and on the Practice Field.

The rules and guidelines for Field of Play Set Up are to follow those set out in the Archery Canada Rule Book 2, Chapter 7

Hosting Fees:

The hosts should anticipate the following hosting fees:

• $250 Host Sanctioning fee + $10 per archer from the registration fees, to be paid to Archery Canada

The event outline provides proposed participant fees. Should you need to propose alternate fees please indicate in the bid application under other financial considerations. 

Registration fees : 

Archery Canada has set the following fees for the Canada Cups, from which the $10 per archer fee will be retained by Archery Canada:

• Early Registration (ends 5 weeks prior): $90 + $20 for the optional 720
• Regular Registration (closes 2 weeks prior): $100 + $20 for the optional 720
• Coach Credentials: $15

Preliminary Schedule (This schedule is subject to change, and will be finalized once registration closes)

The Canada Cups are to be organized annually in the late spring (held between the long weekend of May and the third weekend of June) 

*Optional 720 Round scores will not be used in official ranking for the Canada Cup tournament. Scores can be submitted/inputted into I@nseo for ranking as a separate event.

Archery Canada will Provide:

• Appointment of Technical Delegate for each Canada Cup
• Travel, accommodation and expenses for 2 National Judges and the Technical Delegate for each Event, supported by Sport Canada. Where possible the host hotel should include a negotiated accommodation for judge rooms to offset expenses.
• Signage: AC Sponsorship signage, First Aid flag, Equipment Inspection flag, registration flag, True Sport Banners. 
• Access to benefits of national sponsors where available/applicable
• Preferred hotel chain rates based on current Archery Canada partners.
• Translation of all necessary materials
• Waterproof branded Scorecards
• Scales and Chronometer for use by Officials
• Assistance with grant application preparation
• Access to supplier for AC Canada Cup Medals

Bid Submissions 

Applications must be submitted electronically by May 31st 2020 (by 5 pm EST) to Archery Canada and include the following: 

• Completed Bid Application: https://docs.google.com/forms/d/e/1FAIpQLSezic2deqVef8qkKCzNBrjswvgjRKB_l1tdxwcMyxJX_m_v1g/viewform
• Letter of support from PTSO 

The application will provide details on the Organizing Committee, venue information, hotel information, and possible funding that could be secured. 

All bids will be received by the Program Coordinator, Kylah Cawley, and reviewed by the Events Committee. 

If interested, and have any questions, please contact Kylah at kcawley@archerycanada.ca 

Resources:

• Archery Canada Hosting Policy

Note: The process of awarding the Canada Cup and/or Championships as outlined in the Hosting Policy are the ideal situation, if we were awarding 2-3 years out. For the 2021 Canada Cup, the bid will be reviewed as soon as possible to allow for the Host’s to have ample time to prepare to host the event.